REGISTRATION PROCESS
Step 1: Choose your camp and go to that campsite's dashboard.
Step 2: Create a New Family Account or Log in with your username and password on Parent Dashboard. Please note: Your Active YMCA Membership username & password is not the same as your campsite username & password.
Step 3: Click enrollment & select the camper you want to register.
Step 4: Add the sessions you want. Please Note: If you see a session with a waiting list you can still add it to your cart with no additional charge.
Step 5: Complete all the steps for the campers enrolled including medical info, adding authorized pick-ups & the check-out page.
Step 6: At the check-out page you will need to insert your credit card to keep it on file at all times. The same card is also used for weekly Auto Draft payments.
You will have two options for payment:
- Deposit Only Now (Auto Draft)
- Pay Tuition in Full
Deposit Only Now (Auto Draft) Payment Option- Deposits are charged at the time of registration and are non-refundable.
| Standard Member/Non-Member Deposit Fees | $25 per Session, per Camper |
| Experience Scholarship Recipients Deposit Fees | $10 per Session, per Camper |
| DHS Recipients Deposit Fees | $1 per Session, per Camper |
Please note: For families requesting an Experience Scholarship or DHS Subsidy Funding, your deposits will NOT be charged until we have received all required additional documents & contacted you for final approval.
At the time of registration, there is also a one-time only $20 registration fee applied to each camper's final balance.
BILLING SCHEDULE
|
Session 1 |
6/9/2025 |
|
Session 2 |
6/16/2025 |
|
Session 3 |
6/23/2025 |
|
Session 4 |
6/30/2025 |
|
Session 5 |
7/7/2025 |
|
Session 6 |
7/14/2025 |
|
Session 7 |
7/21/2025 |
|
Session 8 |
7/28/2025 |
|
Session 9 |
8/4/2025 |
|
Session 10 |
8/11/2025 |
REFUND & CANCELLATION POLICY
A $25 deposit per camper is required for sessions 1-10, along with a $20 registration fee per camper (if registered after January 29). Please note that failing to pay the remaining balance by the deadline may result in forfeiting your child's registration.
Deposits will be drafted at the time the registration request is processed.
Please note we are unable to pro-rate weekly camp fees for any reason other than a legal holiday.
We require written notice of session cancellation 14 days in advance of the session start date for refunds. You will be refunded the session tuition, less the initial deposit, and registration fee. Cancellations received fewer than 14 days in advance of a session beginning will result in no refunds or credits without a medical reason verified by your child’s pediatrician.
REGISTERING WITH AN EXPERIENCE SCHOLARSHIP
If you have already received an Experience Scholarship within the last 12 months, you do not need to re-apply. Please contact the branch associated with your camp for next steps.
Experience Scholarships are made available through generous donations to the YMCA’s Annual Campaign. The amount of assistance granted is based on individual needs and family circumstances. All camper financial assistance applications are processed on a first-come, first-served basis.
Experience Scholarship paperwork is available after February 1 on your parent portal. Please note: Experience Scholarships are limited and available on a first come first serve basis.
- An enrollment request can be completed prior to completing your Experience Scholarship application however your enrollment request can not be processed before the Experience Scholarship application is completed.
- Once your Experience Scholarship application is completed and you have accepted your offer in writing via email your enrollment request will be processed.
- If an enrollment request is received prior to February 1 your child will still qualify for your camps Camper Council.
- When completing your application you must use your 2024 taxes.
- Support documents should be faxed or emailed to your camp when completing your Experience Scholarship application:
| Camp Arrowhead 585-383-4598 camparrowhead@rochesterymca.org |
Camp Bay View 585-671-7246 campbayview@rochesterymca.org |
Camp Eastside 585-341-4099 campeastside@rochesterymca.org |
| Camp Glacier Lake 585-396-8770 CampGlacierLake@RochesterYMCA.org |
Camp Northpoint 585-227-4829 campnorthpoint@rochesterymca.org |
Camp Thunderbird 585-781-0313 CampThunderbird@rochesterymca.org |
| Camp Watson Woods WatsonQuestions@rochesterymca.org |
- Once you have submitted your completed Experience Scholarship application and enrollment requests please allow up to 30 days for your Experience Scholarship application to be processed. You will be contacted via email once it has been processed.
PLEASE NOTE:
When submitting your enrollment request please ensure you answer the Experience Scholarship request question accordingly.
The final screen will show the full price of the camp. Your camp’s Billing & Registration specialist will review your enrollment request and adjust accordingly.
REGISTERING WITH DHS OR SUBSIDY PAYMENTS (DHS)
An enrollment request must be submitted to the Camp of your choice.
Within the enrollment form, you will be asked if you are receiving DHS funding, select yes.
Each enrollment request with subsidy funding will be reviewed individually to determine if the family has an active open case with their county.
Families with open and active childcare cases will be contacted to receive the documentation needed to transfer care to our camp.
Families without an open childcare case are strongly encouraged to apply using the process outlined above.
For more assistance, please reach out to CommunityResource@RochesterYMCA.org.
Please note: YMCA Camp Glacier Lake does not accept DHS Subsidy funding due to different licensing agencies.
HOW TO APPLY
To apply for the childcare assistance program, visit the Monroe County Child Care Assistance Program website to download the application.
The Child Care Assistance Program offers subsidy payments to families with a total gross income not exceeding 300% of the Federal Poverty Level (FPL) who show a need for childcare. Families contribute to the cost of care based on a sliding scale (Parent Fee).