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Summer Camp Parent Information

Please select from the drop-downs below to learn everything you need to know about YMCA Summer Camp.

DAY CAMP PROCEDURES

CAMP DAY

Camp day runs from 9 am-4 pm. Campers will have an opportunity to swim every day, weather permitting. The Y is committed to healthy living and modeling healthy eating. A healthy afternoon snack will be provided for all campers.
Please note: Parents are responsible for informing the camp office in writing of all changes to camper registration. Changes will not be accepted over the phone.

EXTENDED CAMPER CARE

Extended morning care begins at 7 am and afternoon extended care is available until 6 pm. Extended care is available at no extra charge or additional registration to campers.

MASK POLICY

Our staff is required to wear masks. Parents must wear masks when dropping off and picking up campers. We are following the Governor’s Reopen New York State guidelines (see below) for child care and day camp that states children are not required to wear face coverings. If parents would like their campers to wear a mask, we encourage them to have that conversation with their children. We have given each camper a buff (face covering) to wear to help eliminate any barriers should families want their kids wear a mask.

According to the Governor’s Reopen New York State guidelines: Young children/campers (i.e., those that are not yet in kindergarten) do not need to wear face coverings when they are in child care or day camp program facility or area. Older children/campers are encouraged but not required to wear face coverings as feasible. Face coverings should not be used by children under the age of 2, or for anyone who is unable to medically tolerate such covering, including children/campers for whom such covering would impair their health or mental health, or where such covering would present a challenge, distraction, or obstruction to the child care or day camp programs.

DROP OFF POLICY

Each unit has their own designated check in space that is at least 10 ft away from the other units. You and your camper(s) should wait 6 ft away from other parents while waiting to check in. Once you have been called forward, you will be asked health screening questions regarding your child’s health and your child will have their temperature taken.

For Camp Corning: Parents will not be allowed to enter the facility. We will offer curbside drop off for your camper where a staff member will meet you at your vehicle. This is when your child’s temperature will be checked you will answer questions regarding your child’s health.

If all answers to the questions are no and their temperature is under 100.4, campers may be signed in.

If any of the answers to the questions are yes, or the camper’s temperature is over 100.4, the camp health director will be called to recheck the camper. Based on the second screening, the camp health director will make the decision regarding whether the camper should be sent home.

After checking in, campers will be given hand sanitizer or taken to a hand washing station and then be sent to join their unit.

Parents and guardians are not permitted beyond the check in table and will be required to wear mask when dropping off and picking up.

PICK-UP POLICY

Anyone picking up a camper must be listed on the child’s Authorized Pick Up List and must have either:

  • A photo uploaded to campsite as an authorized pick up. Please note that you may still be asked for a valid photo ID even with a photo uploaded to campsite.
  • A valid photo ID. Acceptable forms of ID include: Driver’s license or state non-driver ID, passport or military ID, or an employment identification card.

You must wear a mask at pick up.

For Camp Corning: A staff member will meet you at your vehicle to check your ID and get the name of the camper you are picking up. Then they will bring the camper to your vehicle.

If a child is not picked up, YMCA staff will notify authorized individuals for pick up. If they cannot be reached within 2 hours of scheduled pick up time, the Monroe County Protective Agency will be notified. There is a charge of $1.00 per minute for any child remaining after 6 pm. Please note that we are no longer using PINs for authorized pick-ups.

AUTHORIZED PICK-UPS

To change authorized pick-ups, please log into your Campsite Parent Dashboard. No notes or phone calls will be accepted to change authorized pickups. In the event that an unauthorized individual attempts to gain access to a child, the parent/guardian or emergency contact will be notified. Law enforcement will be contacted if necessary. Please note that a parent, regardless of custodial arrangements, has the authority to obtain a child from camp at any time unless a copy of the Court Order is on file with the camp office.

Transportation for Camp Corning:

Campers will still be dropped off at the Corning Family YMCA to be bussed to Watson Homestead. Children are required to wear a mask or other CDC-approved face covering on the bus. They will also be seated one camper per seat on the bus.

LATE ARRIVAL AND EARLY PICK UP

Please provide written notice if you need to pick up your child prior to 4 pm. Please be aware that due to the nature of the camp property, it’s likely your child’s group will not be in the immediate area of the camp office.

Unusual arrivals and departures close to regular arrival/departure time will result in delays.
Those who drop off/pick up between 9 am and 4 pm are required to sign in and out.
Email daily changes directly to your camp.

ABSENCES
Please notify the camp if your child will be absent.

SICK CHILD POLICY

Please do not send your child to camp if they are sick and/or running a fever. If a child becomes ill at camp, a parent or person authorized to pick up will be contacted to pick up the child. Children must be symptom free for at least 24 hours before returning to camp. A doctor’s note may be required. Medical reasons for your child to remain home include but are not limited to:

A temperature of 100.4 or more.

  • Persistent nausea, vomiting, or diarrhea.
  • Heavy nasal or eye discharge.
  • Any questionable rash or skin condition: This can include chicken pox, poison ivy, poison oak, or poison sumac, etc.
  • Any communicable diseases: This can include conjunctivitis, herpes virus which causes cold sores, lice,etc.

CAMPERS WALKING/BIKING TO CAMP

If you child will be walking or biking to and from camp, please send a signed note to the camp office with specific days and dates that this is permitted. Please remind your child to sign out with their counselors before departing each day. Please note: New York State law requires that children have proper safety equipment (i.e. helmet) to ride a bike.

CELL PHONE AND ELECTRONICS

Camp is a cell phone and electronics free zone. If cell phones come to camp, they must remain safely in a backpack. The YMCA is not responsible for the loss or damage of any personal item. If a camper is continually reminded to put their cell phone away, staff may take the phone and lock it safely in the camp office.

RAINY DAYS

Campers will take part in a fully scheduled program of activities regardless of weather. We are prepared with a rainy day schedule for each group which focus on crafts, group games, and special events. Be sure to dress campers appropriately for the weather.

LOST AND FOUND

In response to the COVID-19 pandemic, YMCA of Greater Rochester is limiting items held in lost and found after each camp session ends. We want to be mindful of safe storage space and how to prevent exposure of staff and campers from items, week to week. As such, camp will only hold the following specific list of items:

  • Jackets/Sweatshirts
  • Prescription glasses, durable medical equipment, prescription medication
  • Shoes (not water shoes or sandals)
  • Backpacks
  • Swimsuit/towel

Camp will keep to these items for no longer than two weeks from the end of the session. After this time, these items will be donated or thrown away. Please note that these items will be held at the discretion of camp staff. Items that are soiled, damaged, or otherwise deemed not able to be safely stored will be disposed of.

The list of items camp will not hold on to includes but is not limited to: socks and underwear, hats, water bottles, sunglasses, toys, arts and crafts projects including tie dye.

Campers will have unit and sub-unit spaces to help campers maintain their belongings and help staff identify misplaced items during the camp session. We highly encourage parents to label all items with their camper’s name to help our staff identify items during the camp session. Many items look similar and it can be confusing for both staff and campers.

Please do not send campers with stuffed animals, toys, blankets or other items from home. Items like jewelry can be easily lost or damaged. Electronics, including phones, are not permitted to be used at camp. Phones will be confiscated and returned to families at the end of the day if campers are using. Camp is not responsible for any lost, damaged, or stolen items—including confiscated phones.

After the camp session ends, if one of the listed items is missing, please contact a director to arrange a safe pickup. Please note: All lost and found items will be donated at the end of the week.

CAMPER BUFF (Face Covering)

For 2020 Summer Day Camp, instead of a Camp t-shirt as part of their registration, campers will receive a Camp buff (face covering). Camp buffs will be distributed to each camper during their first session in attendance.

CAMP INSPECTION

YMCA Camps are permitted to operate by the New York State Department of Health. We are inspected twice annually. Reports are filed with the Monroe County Department of Health.

SWIMMING

Campers who wish to swim in designated deep-end water areas must pass the deep-end test. Campers that are unable to complete the deep-end test and do not meet the height requirements will be required to wear a life jacket and remain in the shallow end while swimming.

TAKING THE DEEP-END TEST:
Deep End swimmers are required to take the Deep End Test every summer.
Deep End tests will be offered to campers every Monday at Camp.

STAFF

All camp staff will be required to wear a face mask or other CDC-approved face covering. Staff will also be given a health screening at the start of their shift, including having their temperature taken. Counselors will also wear gloves when assigned to water stations to help refill water bottles when needed.

WHAT TO PACK

Children should arrive to camp every day with the following items:

  • A camp bag for all camp stuff
  • A refillable water bottle
  • Lunch*
  • Swimsuit and towel
  • Plastic bag for wet clothes
  • Extra set of clothing
  • Sunscreen and bug spray
  • Sneakers (closed toed shoes are required for many camp activities)
  • Rain Gear (weather permitting)
  • All belongings should be labeled with your child’s first and last name

PROHIBITED ITEMS

The following items will be confiscated by YMCA staff and held in the office for parents to retrieve at the end of the camp day.

  • Tobacco, alcohol, drugs
  • Trading/playing cards
  • Valuables. The YMCA of Greater Rochester is not responsible for lost or stolen items
  • Personal toys or games
  • Weapons
  • Candy, gum or cough drops (due to food allergies, campers should not bring candy or snacks to share)
  • Animals
  • Lighters or matches

LUNCH

As the YMCA of Greater Rochester, we are committed to healthy living in all our programs. For this reason, we ask that you follow the below guidelines when packing your campers lunch each day:

  • We recommend including whole grains, healthy proteins, and fresh fruits and vegetables in your campers lunch.
  • Be sure to pack an ice pack if your campers lunch needs to be kept cool.
  • Do not send items that require reheating or cooking.
  • Do not send campers with soda or candy.

Campers will eat lunch at their designated unit area, where they are able to distance properly. They will wash their hands before entering the eating area. Campers must bring their own lunch and will not be allowed to share food with their fellow campers. Should a camper need help with their meal, ie: opening packages, staff will assist while wearing gloves.

Snacks will be single serve items and handed out by gloved camp staff. Campers should bring their own personal, reusable water bottle. Camp staff will not eat with campers.

SUNSCREEN AND INSECT REPELLENT

All campers should apply sunscreen and insect repellent in the morning prior to arriving at camp. Staff will assist campers with reapplying their sunscreen and insect repellent after swim periods. To comply with child abuse protection guidelines, the application so sunscreen will take place in an open setting. We recommend that each camper keep their own bottle of sunscreen and insect repellent in their backpack labelled with their first and last name. Because campers spend a large part of the day outside, we recommend campers wear a hat to protect them from the sun and wear approved swim shirts while participating in swim periods.

MEDICAL INFORMATION

MEDICATIONS

It is preferred that prescription medications be administered at home whenever possible.

All medications, both prescription and over-the-counter, dispensed at camp requires a Medication Consent Form/Special Health Care Plan to be completed by the parent/guardian and the child’s physician. This form can be found on our website or obtained by calling the main office number.

Camper medication may be dropped off the week prior to camp starting or given directly to the camp health designee or Morning Camper Care Coordinator during the camp season. All medication must be in its original container and clearly labeled with the campers first and last name. Medications will not be accepted if they do not meet those requirements.

Campers with special care needs, including severe allergic reactions, asthma, or physical limitations are required to submit a special health care plan which can be found on the Campsite. We also encourage a one on one meeting prior to the campers start date with the camp health designee and/or Unit Head.

IMMUNIZATION HISTORY

New York State Department of Health requires each camp to keep a current copy of every camper’s immunization history on file in order to attend. Campsite keeps immunization forms on file for as long as you have an account. Upload all immunization forms once, then you only have to upload immunization forms when they have been updated. A complete copy of your child’s immunization history should be submitted to the YMCA by June 1, 2020. Campers without an immunization history on file will not be permitted to attend.

You can submit official immunization records the following ways:

  1. Upload a photo or scanned copy into the Forms section in the Parent Dashboard or
  2. Send a copy via email to immunizations@rochesterymca.org (please indicate the camp your child(ren) will be attending in the subject line)
  3. Fax a copy to the number below.

Camp Arrowhead – 585-383-4598
Camp Bay View – 585-671-7246
Camp Eastside – 585-341-4099
Camp Northpoint – 585-227-4829

 

EMERGENCIES

Our staff is trained in handling a variety of emergency situations. In the event of an emergency, we will make ever attempt to notify parents immediately. If necessary, emergency transportation will be handled by local emergency services.

FINANCIAL INFORMATION

REGISTRATION PROCESS

When enrolling your child in camp, it is important to be aware that you are submitting an enrollment request. With all the different factors and considerations on our end, we do not allow direct registration. Enrollment requests are submitted for review to allow us to ensure everything is in order with pricing, medical information, financial assistance, DSS funding, etc. No enrollment request is the same. Each enrollment request is reviewed and processed accordingly.

PRICING

When you submit your enrollment request, your final page will show standard pricing and deposits. Please note that if you are applying for financial aid or DSS, we will review your request and adjust accordingly.

A sibling discount will be applied after one camper is registered in full price. A $15 discount will be applied for additional siblings in full-day programs, and a $10 discount will be applied for additional siblings in half-day programs.

BILLING

Once your enrollment request has been fully reviewed and approved, the payment method included in your enrollment request is used to draft the required deposits. We require a card on file for all families.

  • Standard registration fee: $20 per camper
  • DSS recipients required deposit: $1 per session per family
  • Financial Aid recipients required deposit: $10 per session per camper
  • Standard required deposits: $25 per session per camper

BILLING SCHEDULE

Coming Soon.

REGISTERING WITH FINANCIAL AID

Financial assistance is made available through generous donations to the YMCA’s Annual Campaign. The amount of assistance granted is based on individual need and family circumstances. All camper financial assistance applications are processed on a first come, first served basis.

Financial Aid packets can be found at your YMCA.

An enrollment request and completed financial assistance packet must be submitted simultaneously to ensure we can process/adjust the enrollment request and confirm acceptance of the Financial Aid rate at the same time.

Financial Aid packets should be submitted annually, if you have already completed one for this calendar year your updated Financial Aid rate will be applied to your enrollment request.

PLEASE NOTE:
When submitting your enrollment request please ensure you answer the Financial Aid request question accordingly.

The final screen will show full price for camp. Your camp’s Billing & Registration specialist will review your enrollment request and adjust accordingly based on your completed Financial Aid packet.

REGISTERING WITH DSS

An up to date Notice of Decision is needed to complete the enrollment process and ensure billing is handled appropriately.

To receive an updated Notice of Decision, please contact your case worker to ensure you are following the proper steps.

  • Complete a Child Care Statement with approval from Billing & Registration Specialist.
  • Enrollment Form for provider of legally exempt Group Child Care
  • Pages 1-13 completed by provider & reviewed by parent/guardian
  • Pages 14-19 completed by parent/guardian
  • Return to provider
  • YMCA Camp Vendor #
  • Understanding the care you are approved for

REFUND POLICY

Please note we are unable to pro-rate weekly camp fees for any reason other than a legal holiday. We require written notice of session cancellation 14 days in advance of the session start date for refunds. You will be refunded the session tuition, the initial deposit and registration fee are non-refundable. Cancellation notices received fewer than 14 days in advance of a session beginning will result in a credit that may be used towards another 2020 camp session pending availability. Once a session begins, no refunds or credits will be given without a medical reason verified by your child’s pediatrician.

BEHAVIOR EXPECTATIONS & POLICIES

BEHAVIOR POLICY

All YMCA Camp programs strive to use discipline in a fair, nurturing manner. Punitive methods are not acceptable. The YMCA takes great pride in guiding children to become successful and happy individuals who are learning to independently get along with others. This is achieved through the following:

  • Role Modeling: Effectively exemplifies good qualities needed for acceptance in a group.
  • Positive Reinforcement: To encourage repetition of good behavior.
  • Reinforcing Problem Solving Skills: These include settling disagreements with aggressiveness, predicting consequences, thinking of the feelings of others, etc.
  • Reason and Logic: Helping children to think through a problem and find the solution that works best for everyone concerned.

Any camper who commits an act of physical aggression or gross disobedience will complete a behavior incident report with camp staff. Reports will be shared with the child’s parents/guardians, and may result in any of the following actions as determined by the camp director or director designee:

  • First Offense: Parents will be contacted and the child will be suspended for the next day of camp.
  • Second Offense: Child will be suspended from camp for the remainder of the session.
  • Third Offense: Child will be expelled from camp for the remainder of the summer.

There will be no refund or fees or deposits for days a camper is suspended. Please go over these policies with your children. Expectations for behavior and consequences will be reviewed on an ongoing basis over the course of the summer, but your cooperation is needed to ensure that the right of each camper to have a safe and happy environment is attained.

PARENTAL CODE OF CONDUCT

We understand that when it comes to your children, an emotional response is sometimes hard to avoid. However, we ask you to understand that we are doing our best to ensure all children have a positive experience in a safe environment while at camp. We evaluate each situation or conflict as objectively as possible and assess the event of each incident, keeping in mind each child’s part in the issue. Our goal with any and every incident is to react as quickly and efficiently as possible to ensure we are moving forward and learning from the incident. Both as an organization and for all parties involved, our goal is to improve and prevent further incidents.

There are very few one-sided incidents and to successful address a situation, we must look at each child’s part and gather all the facts. When speaking with you, we exercise the confidentiality of everyone concerned and can only provide information pertinent to your child. Staff cannot provide any personal information of other children/parents involved in a situation. We ask that you work with us to reinforce concerns brought forward and help by offering positive solutions to your child to avoid conflict in the future.

Just as we expect your child to respect the facility, our mission, and our staff working within it, we ask you to do the same. Remember there are impressionable ears everywhere in our facilities and as an adult, you have a responsibility to express yourself accordingly. Bullying occurs at all ages an we will not respond to parents who attempt to intimidate our staff with threats of any kind.

Please speak appropriately and refrain from using threatening words, tone of voice, gestures, foul language, sexually inappropriate comments, and physical contact toward our staff. Please be aware that aggression of threatening behavior of any kind could affect your child’s eligibility to attend our program. Such behavior will not be tolerated and authorities will be contacted.

CLEANING PROCEDURES

Staff will be hard at work, ensuring the cleanliness of our camp. At the end of each activity and lunch, all chairs, equipment, tables, door handles, and picnic tables will be disinfected. At the end of each day, all chairs, equipment, tables, door handles, and floors will be disinfected.