Summer Camp Parent Information
Please select from the drop-downs below to learn everything you need to know about YMCA Summer Camp.
IMPORTANT: Please continue to check back for the most up-to-date information on updates for summer 2022.
Camp day runs from 9 am-4 pm. Campers will have an opportunity to swim every day (where permitted), weather permitting. The Y is committed to healthy living and modeling healthy eating. A healthy afternoon snack will be provided for all campers.
Please note: Parents are responsible for informing the camp office in writing of all changes to camper registration. Changes will not be accepted over the phone.
EXTENDED CAMPER CARE
Extended morning care begins at 7 am and afternoon extended care is available until 6 pm. Extended care is available at no extra charge or additional registration to campers.
Each unit has their own designated check in space. After checking in, campers will be given hand sanitizer or taken to a hand washing station and then be sent to join their unit.
For Camp Corning: Parents will not be allowed to enter the facility. We will offer curbside drop off for your camper where a staff member will meet you at your vehicle.
Parents and guardians are not permitted beyond the check in table.
Anyone picking up a camper must be listed on the child’s Authorized Pick Up List and must have either:
- A photo uploaded to campsite as an authorized pick up. Please note that you may still be asked for a valid photo ID even with a photo uploaded to campsite.
- A valid photo ID. Acceptable forms of ID include: Driver’s license or state non-driver ID, passport or military ID, or an employment identification card.
For Camp Corning: A staff member will meet you at your vehicle to check your ID and get the name of the camper you are picking up. Then they will bring the camper to your vehicle.
If a child is not picked up, YMCA staff will notify authorized individuals for pick up. If they cannot be reached within 2 hours of scheduled pick up time, the Monroe or Steuben County Protective Agency will be notified. There is a charge of $1.00 per minute for any child remaining after 6 pm. Please note that we are no longer using PINs for authorized pick-ups.
To change authorized pick-ups, please log into your Campsite Parent Dashboard. No notes or phone calls will be accepted to change authorized pickups (please note: Camp Corning families do not have a Campsite Parent Dashboard and will need to contact our camp directly). If a last minute change or addition to your authorized pick-ups is necessary, please contact your camp and specify the change needed. In the event that an unauthorized individual attempts to gain access to a child, the parent/guardian or emergency contact will be notified. Law enforcement will be contacted if necessary. Please note that a parent, regardless of custodial arrangements, has the authority to obtain a child from camp at any time unless a copy of the Court Order is on file with the camp office.
Transportation for Camp Corning:
Campers will still be dropped off at the Corning Family YMCA to be bussed to Watson Homestead.
LATE ARRIVAL AND EARLY PICK UP
Please provide written notice if you need to pick up your child prior to 4 pm. Please be aware that due to the nature of the camp property, it’s likely your child’s group will not be in the immediate area of the camp office.
Unusual arrivals and departures close to regular arrival/departure time will result in delays.
Email daily changes directly to your camp.
Please notify the camp if your child will be absent.
SICK CHILD POLICY
Please do not send your child to camp if they are sick and/or running a fever. If a child becomes ill at camp, a parent or person authorized to pick up will be contacted to pick up the child. Children must be symptom free for at least 24 hours before returning to camp. A doctor’s note may be required. Medical reasons for your child to remain home include but are not limited to:
A temperature of 100.4 or more.
- Persistent nausea, vomiting, or diarrhea.
- Heavy nasal or eye discharge.
- Any questionable rash or skin condition: This can include chicken pox, poison ivy, poison oak, or poison sumac, etc.
- Any communicable diseases: This can include conjunctivitis, herpes virus which causes cold sores, lice,etc.
CAMPERS WALKING/BIKING TO CAMP
If you child will be walking or biking to and from camp, please send a signed note to the camp office with specific days and dates that this is permitted. Please remind your child to sign out with their counselors before departing each day. Please note: New York State law requires that children have proper safety equipment (i.e. helmet) to ride a bike.
CELL PHONE AND ELECTRONICS
Camp is a cell phone and electronics free zone. If cell phones come to camp, they must remain safely in a backpack. The YMCA is not responsible for the loss or damage of any personal item. If a camper is continually reminded to put their cell phone away, staff may take the phone and lock it safely in the camp office.
Campers will take part in a fully scheduled program of activities regardless of weather. We are prepared with a rainy day schedule for each group which focus on crafts, group games, and special events. Be sure to dress campers appropriately for the weather.
LOST AND FOUND
YMCA of Greater Rochester is limiting items held in lost and found after each camp session ends. We want to be mindful of safe storage space and how to prevent exposure of staff and campers from items, week to week. As such, camp will only hold the following specific list of items:
- Water Bottles (with names on them)
- Prescription glasses, durable medical equipment, prescription medication
- Shoes (not water shoes or sandals)
Camp will keep these items for no longer than 1 week from the end of the session. After this time, these items will be donated or thrown away. Please note that these items will be held at the discretion of camp staff. Items that are soiled, damaged, or otherwise deemed not able to be safely stored will be disposed of.
The list of items camp will not hold on to includes but is not limited to: socks and underwear, hats, water bottles (without names), sunglasses, toys, arts and crafts projects including tie dye.
Campers will have unit and sub-unit spaces to help campers maintain their belongings and help staff identify misplaced items during the camp session. We highly encourage parents to label all items with their camper’s name to help our staff identify items during the camp session. Many items look similar and it can be confusing for both staff and campers.
Please do not send campers with stuffed animals, toys, blankets or other items from home. Items like jewelry can be easily lost or damaged. Electronics, including phones, are not permitted to be used at camp. Phones will be confiscated and returned to families at the end of the day if campers are using. Camp is not responsible for any lost, damaged, or stolen items—including confiscated phones.
After the camp session ends, if one of the listed items is missing, please contact a the camp to see if has been found and to arrange a pick up.
YMCA Camps are permitted to operate by the New York State Department of Health. We are inspected twice annually. Reports are filed with the Monroe and Steuben County Department of Health.
Campers who wish to swim in designated deep-end water areas must pass the deep-end test. Campers that are unable to complete the deep-end test and do not meet the height requirements will be required to wear a life jacket and remain in the shallow end while swimming.
Please note: Camp Corning will not offer swimming for the 2022 camping season.
TAKING THE DEEP-END TEST
Deep End swimmers are required to take the Deep End Test every summer.
Children should arrive at camp every day with the following items:
- A camp bag for all camp stuff
- A refillable water bottle
- Lunch* (please note: Camp Corning provides breakfast, lunch, and a snack.)
- Swimsuit and towel
- Plastic bag for wet clothes
- Extra set of clothing
- Sunscreen and bug spray
- Sneakers (closed-toed shoes are required for many camp activities)
- Rain Gear (weather permitting)
- All belongings should be labeled with your child’s first and last name
The following items will be confiscated by YMCA staff and held in the office for parents to retrieve at the end of the camp day.
- Tobacco, alcohol, drugs
- Trading/playing cards
- Valuables. The YMCA of Greater Rochester is not responsible for lost or stolen items
- Personal toys or games
- Candy, gum, or cough drops (due to food allergies, campers should not bring candy or snacks to share)
- Lighters or matches
As the YMCA of Greater Rochester, we are committed to healthy living in all our programs. For this reason, we ask that you follow the below guidelines when packing your camper's lunch each day:
- We recommend including whole grains, healthy proteins, and fresh fruits and vegetables in your camper's lunch.
- Be sure to pack an ice pack if your camper's lunch needs to be kept cool.
- Do not send items that require reheating or cooking.
- Do not send campers with soda or candy.
Campers will eat lunch at their designated unit area, where they are able to distance properly. They will wash their hands before entering the eating area. Campers must bring their own lunch and will not be allowed to share food with their fellow campers. Should a camper need help with their meal, ie: opening packages, staff will assist while wearing gloves.
Snacks will be single-serve items and handed out by gloved camp staff. Campers should bring their own personal, reusable water bottle. Camp staff will not eat with campers.
SUNSCREEN AND INSECT REPELLENT
All campers should apply sunscreen and insect repellent in the morning prior to arriving at camp. Staff will assist campers with reapplying their sunscreen and insect repellent after swim periods. To comply with child abuse protection guidelines, the application of sunscreen will take place in an open setting. We recommend that each camper keep their own bottle of sunscreen and insect repellent in their backpack labeled with their first and last name. Because campers spend a large part of the day outside, we recommend campers wear a hat to protect them from the sun and wear approved swim shirts while participating in swim periods.
It is preferred that prescription medications be administered at home whenever possible.
All medications, both prescription and over-the-counter, dispensed at camp requires a Medication Consent Form/Special Health Care Plan to be completed by the parent/guardian and the child’s physician. This form can be found on our website or obtained by calling the main office number.
Camper medication may be dropped off the week prior to camp starting or given directly to the camp health designee or Morning Camper Care Coordinator during the camp season. All medication must be in its original container and clearly labeled with the campers first and last name. Medications will not be accepted if they do not meet those requirements.
Campers with special care needs, including severe allergic reactions, asthma, or physical limitations are required to submit a special health care plan which can be found on the Campsite (please note: Camp Corning families will not utilize Campsite. Please contact camp directly to submit and share any special health care plans). We also encourage a one on one meeting prior to the campers start date with the camp health designee and/or Unit Head.
New York State Department of Health requires each camp to keep a current copy of every camper’s immunization history on file in order to attend. Campsite keeps immunization forms on file for as long as you have an account (please note: Camp Corning families will not utilize Campsite). Upload all immunization forms once, then you only have to upload immunization forms when they have been updated. A complete copy of your child’s immunization history should be submitted to the YMCA by June 1, 2022. Campers without an immunization history on file will not be permitted to attend.
You can submit official immunization records the following ways:
- Upload a photo or scanned copy into the Forms section in the Parent Dashboard (except for Camp Corning families)
- Send a copy via email to your camps email listed below
- Fax a copy to the number below
Camp Bay View
Our staff is trained in handling a variety of emergency situations. In the event of an emergency, we will make ever attempt to notify parents immediately. If necessary, emergency transportation will be handled by local emergency services.
|Full-Day Day Camp
|Half Day Preschool Camp
|Eastside Sports Camp
Entering Grades 1-6
|Bay View Waterfront Camp
Entering Grades 5-8
When enrolling your child in camp, it is important to be aware that you are submitting an enrollment request. With all the different factors and considerations on our end, we do not allow direct registration. Enrollment requests are submitted for review to allow us to ensure everything is in order with pricing, medical information, financial assistance, DSS funding, etc. No enrollment request is the same. Each enrollment request is reviewed and processed accordingly.
When you submit your enrollment request, your final page will show standard pricing and deposits. Please note that if you are applying for financial aid or DSS, we will review your request and adjust accordingly.
A sibling discount will be applied after one camper is registered in full price. A 10% discount will be applied for additional siblings registered.
Once your enrollment request has been fully reviewed and approved, the payment method included in your enrollment request is used to draft the required deposits. We require a card on file for all families.
- Standard registration fee: $20 per camper
- DSS recipients required deposit: $1 per session per family
- Financial Aid recipients required deposit: $10 per session per camper
- Standard required deposits: $25 per session per camper
Auto Pay will be required by all participants. The draft dates are below.
- April 1 – Deposits charged
- 6/13- Session 1
- 6/20- Session 2
- 6/27- Session 3
- 7/4- Session 4
- 7/11- Session 5
- 7/18- Session 6
- 7/25- Session 7
- 8/1- Session 8
- 8/8- Session 9
- 8/15- Session 10
REGISTERING WITH FINANCIAL AID
Financial assistance is made available through generous donations to the YMCA’s Annual Campaign. The amount of assistance granted is based on individual need and family circumstances. All camper financial assistance applications are processed on a first come, first served basis.
Financial Aid paperwork is available after February 1st on your parent portal. Please note financial assistance is limited and available on a first come first serve basis.
- An enrollment request can be completed prior to completing your Financial Aid application however your enrollment request can not be processed before the Financial Aid application is completed.
- Once your Financial Aid application is completed and you have accepted your offer in writing via email your enrollment request will be processed.
- If an enrollment request is received prior to February 1st your child will still qualify for your camps Camper Council.
- When completing your application you must use your 2021 taxes.
- Support documents should be faxed or emailed to your camp when completing your Financial Aid application:
- Once you have submitted your completed FA application and enrollment requests please allow up to 2 weeks for your Financial Aid application to be processed. You will be contacted via email once it has been processed.
When submitting your enrollment request please ensure you answer the Financial Aid request question accordingly.
The final screen will show full price for camp. Your camp’s Billing & Registration specialist will review your enrollment request and adjust accordingly based on your completed Financial Aid packet.
REGISTERING WITH DSS
An up to date Notice of Decision is needed to complete the enrollment process and ensure billing is handled appropriately.
- To receive an updated Notice of Decision for summer care you will need to work with your camp and your case worker.
- A packet specific to your child will be created, you will be notified when this packet becomes available then you will be responsible for coming to your camps branch to complete it.
- Completed packets can be turned back into your camps branch and you will be notified when your camp receives an NOD for your camper.
- Once we have received an NOD for your camper their enrollment request will be processed.
Please note we are unable to pro-rate weekly camp fees for any reason other than a legal holiday. We require written notice of session cancellation 14 days in advance of the session start date for refunds. You will be refunded the session tuition, the initial deposit and registration fee are non-refundable. Cancellation notices received fewer than 14 days in advance of a session beginning will result in a credit that may be used towards another 2022 camp session pending availability. Once a session begins, no refunds or credits will be given without a medical reason verified by your child’s pediatrician.
All YMCA Camp programs strive to use discipline in a fair, nurturing manner. Punitive methods are not acceptable. The YMCA takes great pride in guiding children to become successful and happy individuals who are learning to independently get along with others. This is achieved through the following:
- Role Modeling: Effectively exemplifies good qualities needed for acceptance in a group.
- Positive Reinforcement: To encourage repetition of good behavior.
- Reinforcing Problem Solving Skills: These include settling disagreements with aggressiveness, predicting consequences, thinking of the feelings of others, etc.
- Reason and Logic: Helping children to think through a problem and find the solution that works best for everyone concerned.
Any camper who commits an act of physical aggression or gross disobedience will complete a behavior incident report with camp staff. Reports will be shared with the child’s parents/guardians, and may result in any of the following actions as determined by the camp director or director designee:
- First Offense: Parents will be contacted and the child will be suspended for the next day of camp.
- Second Offense: Child will be suspended from camp for the remainder of the session.
- Third Offense: Child will be expelled from camp for the remainder of the summer.
There will be no refund or fees or deposits for days a camper is suspended. Please go over these policies with your children. Expectations for behavior and consequences will be reviewed on an ongoing basis over the course of the summer, but your cooperation is needed to ensure that the right of each camper to have a safe and happy environment is attained.
PARENTAL CODE OF CONDUCT
We understand that when it comes to your children, an emotional response is sometimes hard to avoid. However, we ask you to understand that we are doing our best to ensure all children have a positive experience in a safe environment while at camp. We evaluate each situation or conflict as objectively as possible and assess the event of each incident, keeping in mind each child’s part in the issue. Our goal with any and every incident is to react as quickly and efficiently as possible to ensure we are moving forward and learning from the incident. Both as an organization and for all parties involved, our goal is to improve and prevent further incidents.
There are very few one-sided incidents and to successfully address a situation, we must look at each child’s part and gather all the facts. When speaking with you, we exercise the confidentiality of everyone concerned and can only provide information pertinent to your child. Staff cannot provide any personal information of other children/parents involved in a situation. We ask that you work with us to reinforce concerns brought forward and help by offering positive solutions to your child to avoid conflict in the future.
Just as we expect your child to respect the facility, our mission, and our staff working within it, we ask you to do the same. Remember there are impressionable ears everywhere in our facilities and as an adult, you have a responsibility to express yourself accordingly. Bullying occurs at all ages an we will not respond to parents who attempt to intimidate our staff with threats of any kind.
Please speak appropriately and refrain from using threatening words, tone of voice, gestures, foul language, sexually inappropriate comments, and physical contact toward our staff. Please be aware that aggression of threatening behavior of any kind could affect your child’s eligibility to attend our program. Such behavior will not be tolerated and authorities will be contacted.
Staff will be hard at work, ensuring the cleanliness of our camp. At the end of each activity and lunch, all chairs, equipment, tables, door handles, and picnic tables will be disinfected. At the end of each day, all chairs, equipment, tables, door handles, and floors will be disinfected.
Quality youth development programming isn’t just the proper ratio of teachers to youth or a clean classroom; it is a commitment to meeting the social, emotional, and developmental needs of youth. Moreover, it’s staff who are dedicated to providing high quality services for all youth.
Our goals are as follows:
- To welcome all youth and provide high-quality services regardless of socio/economic background.
- To support the growth and development of all youth, focusing on: o Social and emotional skills.
- Self-awareness, confidence, and feelings of self-worth.
- Interpersonal relationships.
- Academic achievement.
- Physical skills.
- Health and nutrition.
- To deliver programs in a positive YMCA environment of enrichment, safety, and support, focusing on:
- Broadening the community, national, and world understanding of youth and parents including experiences that foster exposure to ethnic and cultural diversity.
- Conducting the program in accordance with core YMCA operating principles and philosophy. o Implementing and delivering Character Development programs.
- Eradicating the Achievement Gap.
- Ensuring safety for all.
The single most important factor in attaining these goals is the commitment of the staff and their dedication to providing high quality programs.
The camp programming is a progressive program model, age requirements are applied to different camp activities. Some camp activities do require testing such as the Deep end test. For specific information regarding your campers age and the activities they are eligible for please contact the camp office.